Self managed HOA software for volunteer boards
Your board runs the association without a management company. ForgeHOA gives you one place for dues, violations, voting, meetings and reserves, instead of a spreadsheet, a shared inbox and a binder that changes hands every election.
What a self-managed board has to keep track of
ForgeHOA is software your board uses, not a management company. You keep control of decisions and money; the software keeps the records. Here is each job, and the ForgeHOA feature that does it.
Dues
What the board needs: Bill every owner on time, record what came in, and know who is behind without rebuilding a spreadsheet each month.
In ForgeHOA: Assessments
- Set up recurring dues and one-time charges, with schedules that generate them for you.
- Each owner has a ledger showing what was billed and what was paid.
- Record a stack of mailed checks in one batch instead of one at a time.
Violations
What the board needs: Treat every owner the same way: a written notice, a fair deadline to fix it, and a record of what happened next.
In ForgeHOA: Violations
- Log a violation with the address and what was seen.
- Track each notice cycle and its cure deadline in one place.
- Owners see their own violations and can respond, so the history is not buried in someone's inbox.
Voting
What the board needs: Run board elections and owner votes that people trust, and reach a quorum without chasing paper ballots door to door.
In ForgeHOA: Elections & Ballots
- Create a ballot for a board election or an owner vote, open or anonymous.
- Owners vote online, and the board watches turnout against quorum as votes come in.
- Weight votes by unit when your documents require it, using Voting Weights.
Meetings
What the board needs: Post an agenda, take minutes, and keep a record of every motion so the next board knows what was decided.
In ForgeHOA: Board Meetings
- Keep the agenda, minutes, motions and votes for each meeting together.
- Drafts stay with the board until you publish them to owners.
- Past meetings stay searchable when officers change.
Reserves
What the board needs: Know whether the reserve fund will cover the roof, the paving and the pool before the bill arrives.
In ForgeHOA: Reserve Forecast
- List each component with its useful life, remaining life and replacement cost, or import your reserve study.
- See the projected balance against your target, year by year, with each replacement marked.
- Spot the years the fund would run short while there is still time to adjust contributions.
Self-managing, honestly
Running the HOA yourselves saves the management fee and keeps decisions close to the owners. The cost is volunteer time and the risk that what one treasurer knows leaves when they do. Software does not remove the work, but it keeps the records in one place the next board can pick up. If your board wants someone else to do the work, such as walking the property or answering owner calls, a management company may suit you better.
What it costs
- Essentials: $39 a month, for up to 30 units.
- Essentials Plus: $89 a month, for up to 150 units.
Both plans include dues tracking, violations, online voting, meeting records and reserves.